The equipment room, run like a program.
Unreturned gear quietly costs programs thousands every year — and chasing it costs the coach a season of evenings. The Program Suite runs the whole gear lifecycle: catalog it, issue it, track it, collect it, settle the fees, and reorder what's short.
Six jobs. One system.
Catalog
Every item type in one place — serialized units for helmets and jerseys, counted stock for cones and tape, consumables for the gear that never comes back.
Issue
Hand out a full kit per athlete, size-matched from the roster's own sizes. Scan a QR label or tap a name — either way it's logged.
Track
Walk the storage room with your phone. Recount stock, hand out consumables, and see exactly what's out and with whom.
Collect
Check-in shows only the athletes who still have gear out. Everyone else collapses to one quiet line.
Reconcile
Lost or damaged at check-in? The fee is already created. Settle it, waive it, or let clearance hold until it's resolved.
Purchase
Buying needs roll up from what's short. Purchase orders carry vendors, unit costs, and budget categories — receiving restocks automatically.
We don't just track the helmet.
We bill for it, waive it, and reorder it.
Fees create themselves
Marking a helmet Lost at check-in creates the replacement fee in the same motion — with the item, size, and value already on it. Nobody transcribes a clipboard into a spreadsheet in June.
Athletes and families see what they owe
Every athlete — and every parent — can open the app or the web and see exactly what's checked out to them and any fee that's open. Gear comes back faster when the list isn't a secret.
Labels you print are labels you scan
Print QR labels for units and kits straight from the app, then scan them at handout and check-in. Checkout takes seconds, and the audit trail writes itself.
Consumables don't pollute collection
Mouthguards and tape are handed out, not loaned. Mark an item consumable and handing it out simply decrements stock through a logged movement — it never shows up as something to chase.
The AD sees every program at once
A department roll-up shows issued gear, losses, open fees, and replacement risk across every sport — exportable for the principal, the board, or the booster club.
It already knows your roster
No spreadsheet import to start a season. Sizes come from athlete profiles, fees notify families through the same messaging the program already uses, and clearance ties into the rest of the platform.
A gear tracker costs more than the whole program.
Equipment-only trackers
$800–$1,600/yr
Counts your gear and logs check-outs. Fees, purchasing, athlete self-service, and the other twenty jobs of your program live somewhere else.
The Program Suite — Command
from $800/yr
Inventory at this depth — plus practice planning, training, scheduling, attendance, messaging, compliance, travel, and the rest of the program. One login, one price.
Spend the season coaching, not counting.
Most programs start with inventory — and grow into the rest whenever they're ready.