The equipment room, run like a program.
Unreturned gear quietly costs programs thousands every year — and chasing it costs the coach a season of evenings. The Program Suite runs the whole gear lifecycle: catalog it, issue it, track it, collect it, settle the fees, and reorder what's short.
See the Inventory workspace.
Six jobs. One system.
Catalog
Every item type in one place — serialized units for helmets and jerseys, counted stock for cones and tape, consumables for the gear that never comes back.
Issue
Hand out a full kit per athlete, size-matched from the roster's own sizes. Scan a QR label or tap a name — either way it's logged.
Track
Walk the storage room with your phone. Recount stock, hand out consumables, and see exactly what's out and with whom.
Collect
Check-in shows only the athletes who still have gear out. Everyone else collapses to one quiet line.
Reconcile
Lost or damaged at check-in? The inventory-related fee is already created. Settle or waive it with the item history intact.
Purchase
Buying needs roll up from what's short. Purchase orders carry vendors, unit costs, and budget categories — receiving restocks automatically.
We don't just track the helmet.
We bill for it, waive it, and reorder it.
Fees create themselves
Marking a helmet Lost at check-in creates the replacement fee in the same motion — with the item, size, and value already on it. Nobody transcribes a clipboard into a spreadsheet in June.
Athletes and families see what they owe
Every athlete — and every parent — can open the app or the web and see exactly what's checked out to them and any fee that's open. Gear comes back faster when the list isn't a secret.
Labels you print are labels you scan
Print QR labels for units and kits straight from the app, then scan them at handout and check-in. Checkout takes seconds, and the audit trail writes itself.
Consumables don't pollute collection
Mouthguards and tape are handed out, not loaned. Mark an item consumable and handing it out simply decrements stock through a logged movement — it never shows up as something to chase.
The AD sees every program at once
A department roll-up shows issued gear, losses, open fees, and replacement risk across every sport — exportable for the principal, the board, or the booster club.
It already knows your roster
Athlete apparel and shoe sizing lives in Inventory. Fees notify families through the same messaging the program already uses.
Inventory is $400/year per program.
Included With Inventory
Every team in your program is included. Core keeps Inventory connected to rosters, schedules, athlete records, staff, messaging, and family access. Add another product later without rebuilding any of it.
Spend the season coaching, not counting.
Start with Inventory and add another product whenever your program is ready.